Resignation Letter Template Posted

A lot of officers are looking for information on how to resign, and unfortunately the Army doesn't make this easy to find (I can't imagine why…). Thus, I've posted my resignation letter (sanitized) for download in the downloads section of ArmyAdvice.org. I also want to make sure people have a reasonable expectation of the timetable involved, so here's a summary of how things went for me (admittedly some time ago):

6 January 1995 – Enlisted as E3 w/8 year commitment (ETS 5 Jan 2003)
25 July 1997 – Received 2LT Commission – commitment automatically extended to commission date + 8 years (26 July 2005)
20 July 2005 – Sent resignation letter, with effective date of 26 July 2005, return receipt requested.
Early August – Received confirmation letter was received; called HRC to confirm and verify all was in order. Spoke with a Major there who confirmed it was. He told me to expect it to take 4 to 6 months.

Once/month – called HRC, spoke to same Major (I got his direct extension and email address the first time), confirmed things were moving and they were not waiting on me for anything (and hadn't lost my paperwork)

20 December 2005 – Received Honorable Discharge orders and certificate in the mail. Eventually my records on HRC's website were updated with these as well.

So, all told, it took about 5 months from the date I submitted my resignation letter until I received my discharge papers.

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    I got my discharge on the same day as you, December 20, 2006. However, I didnt send my resignation letter in untill November 10, 2006. It only took about 5 weeks to process mine.

    HRC must have been holding them back for awhile, maybe waiting for a policy change so they wouldnt have to let us out!

    I was an ARMY Reserve IMA CPT.

  • ssmith

    Very possible. They really didn’t tell me WHY the process took so long, just that it was a long process. I’m glad it was quick for you, and perhaps others. It should really be a very simple thing – you could set up a website to do it if making it easy were actually something desirable for the Army…

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    Steve,

    I am currently finishing out my IRR as my wife was as well but they called her back in January and should be getting back to Iraq in May for another tour. My question is on the Resignation letter I am assuming the EXSMOD is the expiration of mandatory obligated duty. Did you fill out this line or does the competent people at HRC fill out?

    Thanks for your time.

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    Steve,

    One other question for you, on the upper left hand corner of the paperwork there is:

    ARPC-OPM-O

    This would represent the office it came from? Did you place it on your paperwork?

    I appreciate all the help.

    Thank you.

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    Hey, does time in the IRR count towards repayment for an ARMY ROTC scholarship? I had a four year scholarship, paid back three years in the IRR since that time for an additional six years. Would like to pursue an honorable discharge. What is the next step?

  • OneL

    Steve,

    My obligation was up 2-26-07 and I submitted my resignation effective 2-27-07. I just got confirmation that it was received. I used the template you posted, adding two additional items from Figure 6-2 “Format for an unqualified resignation” from AR 135-175.

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    I’m currently in a TPU and completed my eight year commitment in Dec. 2006. I sent up through my chain of command my resignation letter about two weeks ago. I used the template you provided. The response I’ve gotten is they are looking into the official process and paperwork. What is the process when resigning in TPU status? And, should there be any additional required paperwork? I don’t want a month or more to go by and not be any closer to receiving my orders.

    Thanks,

    Jim

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    I am not sure about TPU related resignations, but I would think it would be the same as IMA/IRR. I got a call from HRC about 5 weeks after I submitted my resignation and was told that it was accepted. The discharge order appeared on my OMPF electronic record, but I have not yet seen the hard copy. I had read that you would not be allowed to resign unless you have served in OIF, OEF, ONE, or other ongoing operation. I had served in two of them and made note of that in my resignation letter.

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    OneL:

    Where did you read that need to have served in a OIF etc. mission in order to resign? It would be interesting to look at this. I know some people that it might apply to.

    Thanks.

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    Simpleton:

    It was not an “official” Army source. Before I wrote the letter, I Googled for information with terms like “Army officer resignation, discharge, denial” to see what came up. There were several cases mentioned in the media about officers who had tried to resign and were denied. In one of the cases- may have been an IRR call-up, there was some mention about serving in one of the OIF or supporting missions as a consideration for discharge. Let me do the search again and see if I can find it.

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    Simpleton:

    I found the information, referenced in a Washington Post article by Ann Scott Tyson, dated May 11, 2006. The article was titled “Army Using Policy to Deny Reserve Officer Resignation.” Quoting from the article:

    “The May 2005 memo states that to be allowed to resign, a reserve officer must first either serve a term supporting military operations in Iraq, in Afghanistan or for homeland defense; be assigned to a job specialty that has at least 80 percent of its personnel; or suffer a recent family death or financial trouble that would lead to serious, permanent hardship unless the resignation is granted.”

    There was a link on the Washington Post site where you could view the memo.

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    OneL:

    Thanks for the information. I will list an excellent reference site that an Academy grad made who is now finishing law school with all the legal work he went through to resign.

    http://militaryinjustice.homestead.com/

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    I am in the US Army Reserve, I was until 04/11/2007 a 1st LT with the AMEED, MS, I was direct commission on 11/2000, since them I had been in two medical training mission,one to Ecuador and another to Key west, with my previous company. I was with this company till late 2004, them went into IRR, and on 02/2007 joined a new unit – not a medical unit-. I can’t tolerated to be there for one more month. I want resigned my commission, I was promoted to CPT on 04/2007, but not pinned by my unit only on paper I am a CPT, I am getting paid as CPT, that is because I could not pass my first PFT with this new unit. Please help, adviced on how to resigned my commission. —I am prior service as a corpsman with the US Navy – 3 active, 3 reserve and 2 IRR- Horonable discharge. Again can some adviced on this matter.

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    SSmith,

    i just got out of a Gurad unit last Dec 2006, i had not yet gone to AIT just Basic and was getting ready to go however time ran out on the 2 year time limit on me going to AIT and i was put out. how do i get me discharge papers (if any) and what do i tell JOBS about my time in the army.

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    SSmith,

    i just got out of a Gurad unit last Dec 2006, i had not yet gone to AIT just Basic and was getting ready to go however time ran out on the 2 year time limit on me going to AIT and i was put out. how do i get me discharge papers (if any) and what do i tell JOBS about my time in the army.

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    Thank you so much! Greatly appreciated!!!! I couldn’t find this template anywhere else! You rock!

    IRR- resigning CPT, Army Nurse Corp

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    Hi, I just commissioned into the National Guard. Like most recent college grads I am looking for employment. However, the Army in its infinite wisdom did not schedule me for OBC orders until late 2008. Needless to say it would be quite difficult to find a job with a looming sixmonth absence. Therefore, I began looking for temporary positions and I was referred to a contractor in Iraq called Lincoln Group. I got hired as a consultant doing research for a SOCOM contract. Its my dream job. I have every intention of attending my OBC on time as scheduled but i obviously can’t attend my drills between now and then. I talked to my State G1 office and the CO told me to try and drop to the ING, now my CO is telling me I should resign and go into the IRR. I am really confused, what can I do? I do know that NGR 614-1 says 2d Lt’s are ineligible for transfer into an inactive status.

    Thanks

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    I was ROTC commissioned (non scholarship) into the Army Reserve in 1993 and was medically discharged in 1999 for a non-line of duty permanent injury. I was not assigned to a unit since my accident occurred after commissioning and prior to OBC.

    Do you think it’s still important to try to resign my commission? Do you think the Army is accepting resignations currently or arbitrarily denying them?

    Thanks for the comments and help!

  • CWO

    Do I have another 8 year obligation if I went from being enlisted to being a Warrent officer? I currently have 9.5years in service and would like to go active duty with another branch of service, but I dont know if I can just get out of the USAR and apply for other service boards our do I have to go into the IRR and apply like that. Please help.

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    I am a TPU soldier recently notified of an impending deployment date of March 2008. On the civilian side, I am a 6th year graduate student scheduled to defend my dissertation this summer. I previously had to suspend my studies for a 14 month deployment in support of OIF in 2005. It would be detrimental to have another leave of absence in my graduate program. I would like to resign my commission so that I can finish grad school. I completed my 8 year obligation. How long does it take for a TPU resignation and what if I start the paperwork, but is not complete before the March deployment? Please help.

  • GR HOWARD

    WOULD I USE THE SAME OFFICE SYMBOL FOR MY RESIGNATION THATS ON YOUR RES OR IS THERE ANOTHER, AND DID YOU SEND YOUR RES STRAIGHT TO ST LOUIS OR THROUGH YOU CHAIN OF COMMAND?

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    I was prior service enlisted USAR (2001) I recieved a direct commission USAR (2006) and had no added service time to my initial enlistment. Tomorrow I fulfill my initial obligation to the army reserve and was wondering 1) how long the process would take to resign my commission, 2) if you are mobilized will it go inffect during the mobilization or will i have to finish the mob? I just got mobilized and my unit didn’t realize that i would meet my obiligation since they did not listen to me for the year and a half that I told them my ETS date was never changed.

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    I enlisted in the National Guard in 1998 and attended a military college. I graduated in Dec 2002 and received my commision into the national guard. I fulfilled my obligation to the state for my scholarship and currently have 9 years in service.

    I have been told that the 8 year service obligation after commissioning includes 2 years of IRR, but if you are prior service those two are not required.

    I volunteered for a deployment to Iraq and was mobilized for 18 months. I have over 3.5 years of miscellaneous active duty time . My civillian career has consumed most of my time and energy and I will need to be out of the guard to take the next step. I have a commander who is threatening to deploy me with the next unit that leaves.

    Can I resign my commission or am I on the hook until 2010?

    Thanks for any knowledge.

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    Great comments on this page & thanks for the letter template.

    My situation: 1LT(P), prior enlisted w/OCS commission, 1 OIF deployment, 3 year active duty commitment over JUL 2008. Can anyone tell me the likelihood of my resignation being accepted? I’m sure there are others who would like to know as well…

    Thank you.

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    I’m trying to find the exact process for separating from the National Guard as an officer.

    I recently submitted my unqualified resignation and recieved a memorandum from the state that it was accecpted.

    What happens from here? I’ve read the regs, but it isn’t clear to me. I am guessing that I will be ‘released’ from my state guard, then need to be released from the Federal system because I’m a federally recognized officer. I would think the federal gov’t would have to issue an honorable discharge certificate.

    Anyone been through it before?

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    Minnesota CPT……Same boat here. I was separated from the VA NG after finishing up my 8 years there; however, then received a letter from the IRR 3 months later welcoming me. I’m researching how to get an official DA resignation and be done with having IRR hanging over my head.

    I’m contacting HRC to find out IF I have a CMO, then going to submit the letter as aforementioned above. We’ll see….

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    Minnesota CPT,

    I don’t know if this helps you or anyone else, but here goes:

    I enlisted into the guard in 1996 and served for several years and decided to go to OCS. I took my commission in 02 and was given a unit (det Cmdr). My new unit was transportation, but I branched quartermaster, but because of my civilian job I was having a hard time making time for my OBC.

    Operation “the Iraq”: My Cdr gave me info that we were going to be on “alert” to deploy to a new war in Iraq. We were on the list to go to “kuwait” wink wink… Since I hadn’t gone to my OBC course, the plan was that I’d be fast-tracked through OBC and meet my unit in the sand. Ended up that at the last minute, the boards changed and my unit was deployed state-side for mob assistance. They didn’t need a LT that hadn’t been to OBC, so I sat in my armory for a couple months inventorying the supply room.

    Meanwhile, my mom got terminally ill, and I decided it was time to hang it up. The Army had their chance at me, and didn’t want me, and it seemed God had other plans for me. In 2004 I was finally able to resign. ** Another LT at HQ researched my situation and told me that OCS posted an additional year to my obligation (of 6) and completing OBC tagged on another. So I was eligible to leave in 04, which I think I did.?.. I sent up a resignation letter through my chain of command which I never got an answer to. In the meantime I went to a funeral of a friend that wasn’t so lucky, and knew a couple others from when I was enlisted. One friend of mine, had gotten his commission a couple months after I did, and went active duty. Amazing soldier, and a great officer, very very sad. He died in Falluja leading his troops.

    Now, fast forward to 2008… I’ve moved on from the army. I’m married looking to start a family and I’ve recently gotten a couple friendly letters from some local reserve outfit that is “mustering me for IRR duty”. I got something for you: FU#% YOU… HOOOAAAH! It really steams me up when these little BS units and recruiters try to pull scare tactics to Blue Falcon people back in. I did my time. I did 8 years active service (guard), and never signed a re-up. As far as I know I’m done. (now I’m gonna have to do some more checking though). I have heard rumors that when you take a commission you get an extra 4 years of IRR tacked onto you. I’d like to find a place to clarify that.

    I’ve also heard from reputable sources that unless you get a IRR muster order from HRC-STL, it’s BS. I’m going to wait for a certified letter. We all know that when the Army really means something they’ll send a certified letter. I am disgusted by these people… Didn’t these officers take an oath to put their soldiers FIRST, treat them fairly, etc. What the hell has happened to the Army???!!! Got a bunch of pencil pushing Majors with Napoleon complexes effing with soldiers for sport??? This is really really sad.

    Good luck all

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    i just mustered last week. a lot of folks are getting mustered and then getting served mobilization orders within a few months of that. this is why i am on here trying to figure out how to get my resignation paperwork in before that happens.

    you will have one hell of a time getting out of a mobilization. i would resubmit a resignation letter and go ahead and muster…it’s $190. what they are trying to do is talk to into going into a TPU unit. they are saying if you go ahead and sign up for a TPU and you will be guaranteed 24 months no deployment. ok…but no guarantee they won’t send you to who-knows-where in the U.S. instead. if you get mobilized…you can really get screwed. i spent hours talking to these reserve dudes about it.

    my husband is in and about to go on his 3rd 15 month deployment since 2004. i am pregnant with our 3rd child and have done 2 deployments myself. i know i am not going anywhere but with MOB orders, they can make me jump through some real hoops until i find my way out on a chapter for no family care plan. my 8 is up next month and my paperwork will be waiting…

    btw…thanks for this info! i haven’t gotten any response from my career manager here on benning or from branch up at hrc. i was really wondering what the hell kind of trick these guys were pulling!? :) very helpful.

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    I was commissioned in July ’01 and served 5 years on active duty before being released as a Captain. I declined voluntary indefinite upon my promotion to Captain. I entered the PA Nat. Guard under MSO reduction (they cut remaining MSO in half for transferring to an active reserve component instead of the IRR.) I finished my shortened MSO in January of this year, submitted my resignation in early January. In mid-April I received the state orders releasing my from the guard with “no military status” as my next unit, along with the withdrawal of my federal recognition as an officer, effective 25 January.

    Today I got the federal orders showing honorable discharge and with the additional notes showing that all appointments in the Army Reserve and the US Army have been terminated. I also had a note showing that I have no military status and that my records have been transferred to the national archives. It’s nice to be done.

  • Nerfeoj

    am resigning from my military career. i served more than 6 years in military reserve force and also served accumulated 3yrs in active military service….anybody can give me advice / guidance to which and how will i apply for this? am a philippine army officer and presently destined here at stated country…somebody wish to convey their (your) help?….

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    For National Guard officers, the reference you’re looking for is NGB-ARH Policy Memo # 05-014, Service Obligations for Army National Guard Personnel, dated 21 July 2005. I found it through the Guard Knowledge Online website.

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    I have read through the questions and responses and I feel alot of people are in my same situation. Please give guidance on MSO for a non-scholarship ROTC grad with 7 years enlisted reserve time before ROTC time. I currently have 12 years in (2.5 years as ROTC cadet) and I wish to resign. Do all officers have an 8 yrs. MSO extension when they recieve a commission? Thanks

  • Steve Smith

    @ROTC LT,

    Yes, that is my understanding. You swear in as an LT, you get 8 years from that date. Doesn’t matter how many years you might have had as enlisted, or whether you had a scholarship. I’m unaware of any circumstance that changes this obligation (which doesn’t mean there isn’t one – I’m hardly an expert).

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    I have 3 years AD and about 6 years Reserve (TPU). I got a Direct Commission in April 2007 but have not been able to attend BOLC or OBC because my sister died (my family care plan long term) and my best friend moved away (short term). Having a child previously abused by a babysitter prevents me from shoving my children off on just anyone therefore I was told by my AO that it’ll be best for me to resign. He said I could also request (by board or committee) to be reinstated if my situation changes. Anyone else have a situation similiar? I haven’t made a move as of yet.

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    I was commissioned on 16 July 03, recieved my state commission in December 2003, and I’m on my second deployment, as an Indiana ARNG Officer. I know I can’t resign until 2011, but is this based on my Federal or State Commission. Second question, I’ve been in the National Guard since my commission, and at the end of this deployment I’ll have a little over 3 years of Title 10 service as an officer, when will I be eligible to transfer to the IRR?

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    Where do I find the mailing address to send my resignation letter?

  • Alex

    I found a problem about comment field. Its not appear on my blog.

    Any information how to fix it?

    Thanks

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    Is resigning your commission permenant? Can you come back into the service (Active or Reserve) as an officer once you resign?

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    Thanks! This thread is very helpful!